Team Roles & Permissions for Multi-Site HR
Team roles and permissions for multi-site HR: owner, manager and employee roles, custom site-scoped roles, client guest portal and full audit trail. Free trial.
Everyone gets exactly the access they need — nothing more. Owners, managers, supervisors, accountants, employees and even clients each see their own slice, enforced on every screen and every API call.
Access Control That Matches Reality
Clear built-in roles
Business owners, managers and employees out of the box. Owners see everything; managers run their sites; employees see only themselves.
Custom site-scoped roles
Create roles like site manager, HR or accountant and scope them to specific sites — a supervisor in Porto cannot touch payroll in Madrid.
Client guest portal
Staffing-agency clients get limited guest access: they see and approve shifts for their own workers only — never your other clients.
Owner-only safeguards
The most sensitive permissions can never be delegated. Billing, plan changes and destructive actions stay with the owner, always.
Invite, code or link
Bring people in with signed invite links, a guided onboarding wizard, or a simple join code workers type on their first day.
Full audit trail
Every permission-sensitive action — approvals, edits, exports, role changes — is logged with who, what and when.
How Access Is Granted
- 1Invite the person
Send a signed invite link or hand out a join code. The new joiner completes their profile in a guided wizard.
- 2Assign the right role
Pick a built-in role or a custom site-scoped one. Access applies instantly across web, mobile and kiosk.
- 3Review with confidence
Role changes, approvals and exports all appear in the audit trail — prove who could do what, any time.
Frequently Asked Questions
Can a site manager see other sites?
Only if you allow it. Custom roles are scoped per site by default, so a manager sees their team — not the whole company.
What exactly can agency clients see?
Their own workers, shifts and approvals — through a dedicated guest portal. Other clients, your margins and your internal data stay invisible.
Who can change roles and permissions?
Owners and specifically authorized admins. Sensitive permissions are owner-only and cannot be granted to any custom role.
How do we get started?
Start a free 14-day trial — invite your managers, set up site roles, and open a client portal the same week. No credit card required.
Related Guides
- All-in-One HR Platform — Attendance, leave, contracts, payroll and compliance in one system
- Performance Reviews — Goals, review cycles and acknowledgment
- Compliance Requirements — What EU employers must track
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