Use Cases: Attendance Tracking Across Multiple Sites

Attendance tracking across multiple sites and clients

When your employees work across multiple work sites, venues, and schedules, spreadsheets and paper time cards stop working. Chegatta gives you one system to verify every clock-in with GPS geofencing, prevent buddy punching with device fingerprinting, and export payroll-ready timesheets in minutes.

Built for the sectors you serve

Every industry below shares the same core challenge: verifying that people were where they said, when they said — without drowning admin teams in timesheets.

Attendance tracking for security staffing agencies

Guards work alone at client sites, often overnight. Without verification, you're paying for hours nobody can confirm — and a single falsified shift at one site can burn a client relationship worth months of revenue.

How Chegatta solves it

• Geofenced clock-in at every client site — each guard posts' coordinates are checked against the site's GPS fence (default 200 m radius) at clock-in and clock-out.
• Device fingerprinting — SHA-256 device identity catches a guard clocking in a colleague who hasn't arrived yet.
• Late-start and early-leave flags — shifts that start late or end early against the scheduled rota appear on the attention list in real time.
• Client visibility — give each client their own login so they see their site's coverage without emailing you for reports.
• Offline resilience — basements and car parks with no signal still capture clock-ins; they sync when the phone reconnects.

Verified coverage evidence for every client site, disputes settled with data, and payroll built from confirmed hours instead of phone-call trust.

Read how buddy punching prevention works →

Temporary staff tracking for hospitality and events

Waiters, kitchen porters and event staff rotate between venues — sometimes several in one week. Paper sign-in sheets at each venue get lost, breaks go unrecorded, and reconciling who worked where at the end of the month eats entire days.

How Chegatta solves it

• One worker, many venues — assign the same person to multiple sites with an immutable assignment history, so you always know who worked where and when.
• Automatic break and overtime capture — pause/resume from the phone; overtime is calculated per site rules without manual maths.
• Late clock-in handling — when someone clocks in after their expected start plus grace period, managers are notified immediately with an optional note from the worker.
• Per-venue attendance comparison — spot which events consistently run late or understaffed from one dashboard.

Reconciliation drops from days to minutes, and clients receive accurate, itemised hours for every event you staff.

Read about temporary worker tracking →

See every site on one dashboard

One login for all your locations and client sites — verified hours, alerts and exports.

• 14-day free trial
• No credit card
• Setup in 5 minutes

GPS attendance for logistics and warehousing teams

Distribution centres, yards, and delivery hubs run around the clock. Agency workers flow in and out across multiple buildings, missed clock-outs destroy payroll accuracy, and night-shift supervisors have no easy way to confirm headcount at 3 AM.

How Chegatta solves it

• Per-building geofences — separate geofence for the warehouse, the yard, and the office, so clock-ins are matched to the right building even within one campus.
• Missing clock-out detection — every shift without a clock-out is automatically flagged; admins correct the time and the audit log records who changed what.
• Rule-based attendance flags — off-site clock-ins, excessive overtime, and long breaks are detected automatically against each site's configuration.
• Kiosk mode for shared devices — mount a tablet at the loading bay; workers clock in with PIN or QR scan, no personal phone required.

Payroll-accurate hours across every building, with supervisors verifying headcount from their phone instead of walking the floor.

Read how GPS geofencing works →

Cleaning and facilities management attendance

Cleaning crews work early mornings and nights when nobody from your team is on site to supervise. Clients question whether the clean actually happened, and billing is a negotiation because you can't prove attendance.

How Chegatta solves it

• Proof-of-presence per building — geofenced clock-in with GPS capture at both events, giving you timestamped evidence of attendance at each client location.
• Attention scoring — a weighted score surfaces cleaners with recurring lateness or missed shifts, so you fix problems before clients complain.
• Billing-ready shift data — export verified hours per client site as CSV or PDF, itemised and ready to attach to invoices.
• Client self-service portal — clients with their own login check coverage themselves; your account managers stop fielding "was the cleaner there?" calls.

Every invoice backed by verified attendance data, and churn driven down by transparency.

Read about multi-company time and attendance →

Prove attendance to every client

Back every invoice and dispute with GPS-verified, payroll-ready hours.

• GPS-verified clock-ins
• SEPA + CSV exports
• Client self-service portal

Multi-store attendance for retail and FMCG businesses

One pool of workers staffs many stores. Weekend rotations, holiday cover, and store-level overtime rules differ per location — and head office has no single view of who worked where until payroll day.

How Chegatta solves it

• Unlimited sites on Business plan — one business, many stores; each store has its own geofence, QR code, and default shift times.
• Per-store attendance comparison — compare lateness, overtime and absence across every store from the owner dashboard.
• Scheduled shifts with expected times — rota the week ahead; lateness is measured against the schedule automatically.
• Payroll runs and salary slips — batch-calculate pay per store, generate Recibo de Vencimento slips, and export SEPA files for the bank.

Head office sees every store's attendance in real time, and payroll runs from verified data instead of store-manager emails.

Read about attendance tracking software →

Attendance compliance for healthcare staffing

Nurses and carers work across care homes, clinics, and home-visit routes. Overtime caps are a safety issue, not just a cost issue — and regulators expect accurate, auditable records of who cared for whom, when.

How Chegatta solves it

• Overtime control per site — excessive-overtime flags are configured per location, protecting both residents and staff from unsafe consecutive hours.
• Auditable time corrections — every manual adjustment to a shift time is logged with who made it and when; the worker is notified automatically.
• Compliance monitoring by country — EU Working Time Directive rules applied per site; compliance issues surface before they become reportable incidents.
• Verified attendance records — GPS-verified clock-ins at care homes provide the audit trail regulators and families expect.

Regulator-ready attendance records with overtime safely controlled across every facility.

Read about healthcare staffing attendance →

From signup to full visibility in one afternoon

1. 1
   Set Up Your Agency

   Create your business client, add each work site, and configure geofence locations for every worksite your employees operate in.

2. 2
   Assign Employees to Clients

   Invite workers by email, assign them to one or more work sites, and set up shifts. Roles and permissions are handled automatically.

3. 3
   Track Across Every Site

   Employees clock in from their phone at any client location. You get one real-time dashboard across all companies, with anomaly detection and insights.

4. 4
   Approve and Export Payroll

   Review flagged shifts, approve verified hours, and export payroll-ready reports as CSV or PDF — or generate salary slips and SEPA bank files directly.

Chegatta vs. spreadsheets vs. paper time cards

Most multi-site businesses don't switch because of features — they switch because of what manual tracking costs them in errors, disputes, and payroll prep time.

Everything your business client needs in one place

Loved by business clients across Europe

"Chegatta transformed how we manage our 200+ employees across 15 client sites. The attention list alone saves me 3 hours a week."

"The geofencing feature eliminated buddy-punching completely. We know exactly when and where our team clocks in."

"The AI insights caught a pattern of late arrivals we'd been missing for months. Incredibly useful for proactive management."

Frequently asked questions